In this 45-second explainer, Maya shows how a purchase request moves from a SharePoint list to an approved purchase order with Power Automate: the manager or a deputy approves in Outlook or Teams, larger amounts go on to finance, and stalled approvals are reminded and escalated before the 30-day flow run limit.
Read the full guide: Illustrative Case Study: Purchase Order Approval Automation With Power Automate
Transcript
Hi, I’m Maya! Are your purchase orders stuck in someone’s inbox? Let’s automate the approvals.
Approvers travel, big orders skip finance, and the only proof is buried in someone’s inbox.
The idea: agree one approval matrix, let one flow route every request, and save every decision.
A request lands in a list. The manager or a deputy approves in Outlook or Teams. Bigger amounts go on to finance. Then the PO is raised and the requester is told.
Three tips. Remind, then escalate. Stop cleanly before the thirty-day run limit. And test rejections, not just approvals.
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